Do you want to be a nerd?

Nonprofit Marketing Nerds is a tech-forward marketing agency serving nonprofits and associations across the U.S. We use AI every day.

Our team is US and LATAM-based, with about 60 percent based in LATAM. We are a mission-driven, creative, slightly quirky team of marketing nerds who care deeply about helping good organizations grow.

We are looking for a proactive Executive Assistant based in Mexico City who wants to support a fast-moving CEO and help keep the agency running smoothly. This role blends executive support, operations coordination, and a small amount of marketing administration. You will bring clarity and order to a high-energy environment.

This is a hybrid role with regular in-person work three days a week depending on the CEO’s travel schedule.

If you love solving problems, staying organized, and helping a busy founder move faster, you will fit right in.

What You’ll Be Doing

You will support the CEO directly and keep communication, operations, and priorities flowing. You will:

• Manage the CEO’s inbox and draft responses

• Organize communication and move tasks into our project management system

• Manage the CEO’s calendar and support scheduling

• Coordinate with team members across pods

• Prepare agendas and meeting summaries

• Maintain files, documents, SOPs, and internal workflows

• Support scheduling, travel, and logistics

• Assist with light marketing administration such as formatting posts or scheduling content

• Use AI tools for summaries, writing support, and organization

• Bring structure and calm to a fast-paced environment

You will thrive in this role if you:

• Communicate like a rockstar in English in writing and speaking

• Live in Mexico City and would enjoy collaborating in person a few days each week

• Move quickly and keep things organized

• Use AI to work efficiently and effectively

• Are open to learning new tools, skills, and processes: we’re all about growing together.

• Understand how to support a busy executive without needing constant direction

• Enjoy bringing clarity to complex situations and stay steady and solution focused

• Have strong instincts for follow-through

• Feel energized by supporting others and collaborating

Why This Role Matters

Our CEO is leading a fast-growing agency, speaking nationally, and guiding high-level strategy for clients. This role becomes the anchor that keeps communication, scheduling, and operations grounded. A great Executive Assistant makes the entire company stronger. You will have a meaningful role in our mission and our momentum.

You will not be doing social media management. You will support light marketing-related admin tasks and help coordinate communication with our creative team.

Schedule

• Thirty four hours per week

• Monday through Thursday full days (US time zones)

• Half day Friday

• Approximately two to three in-person workdays in Mexico City per week

Why You’ll Love This Job

• Flexible, hybrid work with an amazing team of nerds.

• You get to make a real impact! You’ll help associations, nonprofits, and mission-driven organizations thrive.

• Be part of something bigger. We believe great marketing can change the world…and you’ll get to do just that while working with nonprofits and associations that make a difference every single day